Finance Assistant

Finance Assistant

Reigate, UK
Salary: £19,000 to £24,000

The Role

The Finance Assistant is primarily responsible for the management of set Jellyfish departments, providing regular feedback to the Group Finance Manager and Team Leader. Key Responsibilities include Purchase Invoices, Expenses, Credit Card Reconciliation, Credit Control and Banking. This is a fast paced role, where the ability to multi-task and prioritise effectively is essential.

Responsibilities

  • Purchase Invoices:
    • Creating new supplier accounts in the purchase ledger.
    • Obtaining authorisation of invoices where required.
    • Entering & coding purchase invoices accurately.
    • Running the Creditors Control Report.
    • Accurately identifying the invoices overdue for payment.
    • Making supplier payments.
    • Creating and amending payment templates.
    • Resolving any ad-hoc supplier queries.
    • Check supplier statements for missed or unpaid invoices.
  • Expenses:
    • Conducting Training Sessions for new employees.
    • Obtaining monthly expenses from directors.
    • Checking expense forms for inaccuracies and relevant authorisation.
    • Entering expenses in  Sage Purchase Ledger.
    • Updating Spreadsheets – mileage and healthcare.
    • Updating Salary Costs.
  • Credit Card Reconciliation:
    • Downloading and filing statements.
    • Obtaining and filing receipts.
    • Accurately coding purchases.
    • Identifying where VAT can be reclaimed.
    • Entering reconciliations in Purchase Ledger.
    • Filing reconciliations in relevant folder once authorised.
  • Credit Control:
    • Running the Aged Debtors Report.
    • Sending monthly statements.
    • Identifying overdue amounts and contacting clients by email/phone.
    • Weekly reporting to Group Finance Manager.
    • Creating weekly Cash Flow reporting spreadsheet.
    • Weekly Cash Flow reporting to Finance Manager.
  • Banking:
    • Logging in daily and entering receipts/payments into Sage.
    • Entering cheque receipts in Sage and banking daily.
    • Create and update beneficiary templates within the online banking system.
    • Bank reconciliations.
  • Reporting and Management Accounts:
    • Clear Suspense Account.
    • Identify incorrect postings and correct where necessary.
    • Produce Monthly Profit & Loss & Balance Sheet.
    • Assist with monthly sales reconciliations through the stat sheets.
    • Assist with Yearend processes.
  • Archiving and Filing:
    • Ensure all financial documentation is filed correctly.
    • Prepare files and paperwork for financial inspections.
    • Archive financial documentation.
  • Maintain and implement procedures relating to:
    • Purchasing.
    • Expenses.
    • Credit Control.
    • Reporting.

 

Experience Required

  • Educated to A-Level standard, or equivalent.
  • Knowledge of Microsoft Office Suite – Word, Excel, Outlook etc.
  • Previous experience in Finance based positions
  • AAT qualifications are advantageous, but not essential.

 

Skill Requirements

  • Ability to work in a fast paced, dynamic environment on multiple priorities simultaneously.
  • Strong numerical ability.
  • Ability to accurately deal with enquiries both internally and externally to clients.
  • Computer literate, with experience in Microsoft Office suite, especially Word and Excel.
  • Excellent written and verbal presentation and communication skills.

 

Key Attributes

  • A self-motivated individual with high levels of energy.
  • Exhibits a high level of attention to detail.
  • Numerate and articulate.
  • An outgoing, positive thinker, with consistent levels of evident enthusiasm.
  • Flexible, versatile and copes well under pressure.
  • Open, honest and direct, is comfortable in giving and receiving constructive feedback.
  • Has high personal standards and promotes them in others.
  • A valued team member, who upholds Jellyfish’s values and professional integrity at all times.

 

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